How to organise a business move

Moving an office for a business can be just as stressful as moving house. Every minute that a business does not operate is a loss of money. Here are some tips for a smooth move, whether you’re moving, expanding or downsizing.

Telling clients and suppliers in advance

You should inform your clients, customers, and suppliers of the move at least one month in advance. You should inform anyone who is in regular contact with you or relies on your services about a month before the move. Do not forget to update social media and your website.

Notifying HMRC and other key contacts

You will also need to notify some important people, such as HMRC and other government agencies. Also, you’ll need to notify your insurance companies. You might want to create a list of the people who need to be informed. Don’t forget subcontractors, the internet provider, telephone companies and postal services. For help from Removals Cheltenham, visit Express Removals, a leading Removals Cheltenham company.

Organise an event to welcome your customers and suppliers once you have settled into the new office. This will let them know where you are and also provide a networking opportunity.

This is a great time to get rid of all the clutter that has accumulated and any files or items you no longer need. It’s also a great time to review suppliers, rethink your office plan, and perhaps move staff to different seats. It is important to strike a balance between keeping morale high and increasing productivity.

Updating your marketing materials promptly

Your business will look more professional if you update all of your marketing materials immediately. It is a common practice for businesses to leave this task until the last minute, and it makes them look unprofessional. Update your email signature with the new address the day before or the day after the move.

Summary

Offers tips for a smooth business office move, including telling clients, customers and suppliers at least a month ahead, notifying HMRC, insurers and other key contacts, hosting a welcome event once settled into the new space, using the move to clear clutter and rethink the office layout, and updating marketing materials and your email signature promptly.

Questions this article raises

• How far in advance should staff be told about an office move?
• What’s the biggest cause of disruption during a business relocation?
• How can a business keep customers informed throughout the move?